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Use the SMTP E-mail Settings to configure the e-mail server responsible for sending outgoing system messages to venders with Vendor Portal accounts and Vendor Portal administrator users. These system e-mail messages include:
Create account notifications for vendors and Vendor Portal administrator users
Reset password notification for vendors and Vendor Portal administrator users
Request user name notification for vendors
Vendor request notifications — approved final and rejected notifications
Approver notifications — reminder and outstanding requests notifications
Use the Account E-mail Customization and Request E-mail Customization links at the bottom of the page to customize the standard system e-mails sent to your employees.
Links to the other system setting options display in the Navigation bar. Click here to display a table describing each link.
To configure the e-mail server:
Click the E-mail Setup link on the Admin Home page.
Define the SMTP e-mail settings. Refer to the SMTP E-mail Field Definitions table for more information. For example:
Mail Type |
Host |
Port |
Auth |
SSL |
hotmail |
smtp.live.com |
587 |
Y |
Y |
gmail |
smtp.gmail.com |
587 |
Y |
Y |
yahoo |
smtp.mail.yahoo.com |
587 |
Y |
N |
|
Google recently changed how it handles gmail. For those users who are using gmail, there is an option in gmail's privacy settings to allow the user to access outside applications. This setting MUST be enabled for the portal to send e-mails. You can perform this task by launching URL https://www.google.com/settings/security/lesssecureapps or completing the following steps.
|
Click the 
button to save the SMTP e-mail settings. The message "SMTP E-mail
Settings Updated" displays.
Click the 
button to verify that your e-mail setup works. The message "Email
was sent successfully." displays if the test was successful.
Click the 
button to close
the message.
The following table defines the SMTP e-mail setup requirements.
System Default |
Description |
Default |
SMTP Host |
Type the name of the e-mail server you want to use to relay Alio Vendor Portal e-mail notifications. You can enter up to 50 alphanumeric characters. Tip: Weidenhammer recommends using your current e-mail server. Office 365 is not supported as a SMTP Host. |
This field is blank. |
SMTP Port |
Type the port used to relay SMTP e-mails. |
Non-SSL port: 25 SSL port: 465 |
Enable SSL |
Click to select this check box to enable SSL technology. Use SSL technology to indicate if SSL is used to access the specified SMTP mail server. |
|
SMTP Authentication Required |
Click to select this check box if authentication is required. If selected, the SMTP Authentication User Name and Password fields display. These fields are required. |
This check box is not selected |
User Name |
If the SMTP Authentication Required check box is selected, type the user name required to authenticate the SMTP e-mail server. The user name must be at least six characters in length; you can enter up to 50 characters. You can use letters, numbers, and special characters (!, $, &, etc.). |
This field is blank. |
Password |
Type the password for the SMTP Authentication User Name. The password must be at least eight characters in length; you can enter up to 50 characters. You must include at least one number (1, 2, 3, etc.) and one special character (!, $, &, etc.) in your password. |
This field is blank. |
Reply To Address |
Type the return address inserted on all automatic e-mails sent by the Alio Vendor Portal software solution. |
This field is blank. |
Reply to Display Name |
Type the name that will display on automated e-mail notifications in the From e-mail address. |
This field is blank. Note: In some scenarios, the Exchange server will resolve the name. When this occurs, the e-mail will not display the Reply To Display Name value from the portal. This is out of our control as it is a function of Exchange. |
Hours E-mail Activation Link is Valid |
Type the number of hours the activation link sent to the user in a notification e-mail will remain active. This parameter applies only to the Account Notification e-mail message and the Reset Password Notification e-mail message. |
48 |
